San Diego eFiling & eService

NEW: San Diego eFiling & eService

Beginning October 1, 2020, Rapid Legal will be a certified eFiling Service Provider with San Diego Superior Court for Civil eFiling. That means you can eFile your legal documents with San Diego Superior Court using Rapid Legal for all Civil Limited, Civil Unlimited, Family, Probate, and Provisionally Complex cases.

Even better, with Rapid Legal, you have access to 21 eFiling courts and counting, including Los Angeles, Orange County, San Francisco, and more. Pricing starts at $10.00 per order and the court’s deadline will be 11:59 p.m. Volume pricing is available for bulk filers.

Below is helpful information to get started or download our San Diego eFiling & eService Guide here

 

General San Diego Court eFiling Information

Court Website:  

www.sdcourt.ca.gov

Local Rules: http://www.sdcourt.ca.gov/portal/page?_pageid=55,1117634&_dad=portal&_schema=PORTAL

Mandatory eFiling Case Types: Provisionally Complex Case Types

Permissive eFiling Case Types: Civil Limited, Civil Unlimited, Family, Probate

eFiling Deadline: 11:59 p.m. (submitting eFiling orders 30 minutes prior to deadline is encouraged)

Formatting Requirements: Bookmark documents with exhibits. All documents electronically filed must be in a text searchable format, i.e., OCR. The court is unable to accept documents that do not comply with these requirements, or documents that include but are not limited to digitized signatures, fillable forms, or a negative image. eFilers are required to enter all parties listed on the document being filed, if the party is not already a part of the case. (If the filer is submitting a new complaint, ALL parties must be entered.) If all parties are not entered, the transaction will be rejected.

 

Courtesy Copies:

  • If a hearing is set within 48 hours of documents filed, litigant to provide hard copies of documents in court with the eFiling Transaction ID noted in the upper right-hand corner of the first page of the document.
  • Exhibits to be considered via a Notice of Lodgment shall not be attached to the electronically filed Notice of Lodgment; instead, the submitting party must provide the assigned department with hard copies of the exhibits with a copy of the Notice of Lodgment that includes the eFiling Transaction ID# noted in the upper right hand corner.
  • For Construction Defect cases assigned to D62, refer to the department’s Policies & Procedures on the court’s website for further details regarding courtesy copies.

 

Limitations on Filings: Notwithstanding any other provision of law or this rule, the following items may not be eFiled:

  • Safe at Home Name Change Petitions
  • Civil Harassment TRO/RO
  • Workplace Violence TRO/RO
  • Elder Abuse TRO/RO
  • Stand-alone exhibits
  • Transitional Housing Program Misconduct TRO/RO
  • School Violence Prevention TRO/RO
  • Out-of-State Commission Subpoenas
  • Undertaking/Surety Bonds
  • Requests for Payment of Trust Funds
  • Notice of Appeal of Labor Commissioner
  • Abstracts, Warrants
  • Settlement Conference Briefs (to be lodged)
  • Confidential documents lodged conditionally under seal
  • Interpleader actions pursuant to CC2924j

Note: Notices generated by the Court’s case management system are mailed via U.S. Mail rather than electronically served to all parties.

 

FAQs: San Diego Court eFiling and eService

Q: When can I eFile into San Diego Superior Court through Rapid Legal?

A: eFiling is available for the following case types as of October 1, 2020:

Civil Limited, Civil Unlimited, Family, Probate and Provisionally Complex Case Types. (Small Claims is not included.)

 

Q: When will Civil eFiling be required for San Diego Superior Court?

A: No timeline has been set by the court for mandatory eFiling.

 

Q: Can we still file in person at the courthouse?

A: Yes. Electronic filing is currently permissive/voluntary in San Diego, except for Complex cases which are mandated to be eFiled. Additionally, Small Claims cases must be filed in person at this time.

 

Q: How much does it cost to electronically file with San Diego Superior Court?

A: The cost to electronically file with San Diego Superior Court includes the Court’s Filing Fees, the Court’s Electronic Filing Manager (EFM) fee, Rapid Legal’s fee, and payment processing fees, as applicable.

Please note that the Rapid Legal portal provides Court Filing Fee estimates when you place an order, which the Court may adjust at its discretion.

 

Q: What information do I need to electronically file a case?

A: Rapid Legal’s portal will guide you through the submission process, ensuring your filing is complete and meets the court’s requirements. Information you may need to provide:

  • Case Information
    • Case Title, Category, Jurisdictional Amount, Incident Zip
    • Additional Info depending on your case: Demand Amount, Premise Address, etc.
  • Case Participant Info
    • Names & Contact Information
    • Alternate Names, Aliases, DBAs
    • Roles
    • Attorney Information
  • Documents
    • Document types to be submitted
    • Scanned PDF versions of documents
    • Supporting information, depending on the document.

 

Q: How do I associate a case with my subsequent filing?

A: You may search for a case using an existing San Diego Superior Court Case Number. Rapid Legal will then import the court’s case information and include it with your subsequent filing.

 

Q: What information do I need to provide if I’m representing myself in a case?

A: When adding yourself as a case participant, select the “Is Self-Represented” option. You will be required to provide your full contact information (address, phone, email) to the court.

 

Q: How do I include documents with my electronic filing?

A: In the “Documents” section of the Rapid Legal order workflow, you will need to select the Document Types to include with your filing. Documents must be submitted individually in PDF format.

The Court may request additional information to support your filing, depending on the documents you selected. Some examples are: Filed On Behalf Of, Refers To, Representation.

Rapid Legal’s portal will guide you through the process of providing supporting information to minimize data entry and ensure your filing is complete.

 

Q: Are there any document file size restrictions?

A: Documents must be in PDF format and under 35MB each. Additionally, each filing has a 60MB total size limit.

 

Q: Can I submit a fee waiver request for my filing?

A: The court allows case participants to request fee waivers. Please include a ‘Request for Fee Waiver’ document for each case participant requesting a fee waiver.

 

Q: How do we ensure that our filing is accepted by the court?

A: Rapid Legal’s portal verifies all filings prior to submission. While the court has final approval, our system will check your filing for common errors and omissions to reduce the chance of your filing being rejected by the court. A message will be displayed if any errors are detected so you can address them before filing.

 

Q: How does eFiling work between San Diego Superior Court and Rapid Legal?

As a certified Electronic Filing Service Provider (EFSP) with the Court, Rapid Legal’s technology is integrated with San Diego Superior Court’s Electronic Filing Manager (EFM). This integration enables filers to electronically file documents directly with the court through Rapid Legal. Filers simply submit their documents through Rapid Legal for submission to the Court. The Court then accepts or rejects the documents, and the documents are returned electronically by Rapid Legal to the Filer. Rapid Legal manages the flow of documents and fees to and from the Court.


Q: How do I get more information regarding San Diego eFiling?

A: You may also view the court’s Frequently Asked Questions at http://www.sdcourt.ca.gov/portal/page?_pageid=55,1844828&_dad=portal&_schema=PORTAL

Need more help to get started? Schedule a 15-minute call with a Rapid Legal Account Manager today – we’ll be happy to answer your questions!

California Courts Where We eFile

CA Court eFiling Requirements – Part Three

CA Court eFiling Requirements – Part Three

This is the 3rd and final post in our 3 part series created to answer the question, “What CA courts are moving to eFiling and when?”

 

Here in Part Three, we bring you the current state of eFiling in San Diego County Superior Court, Alameda County Superior Court and two other honorable mentions: Sacramento and Stanislaus Counties.

 

San Diego County Superior Court

March 4, 2013: eFiling opened up in San Diego’s Central Division.

June 30, 2014: eFiling opened up in San Diego’s North County Division.

MANDATED:

San Diego Superior Court requires the following actions to be eFiled:

    • Provisionally Complex (Antitrust, Construction Defect, Mass Tort, Environmental/Toxic Tort and Securities Litigation Cases)

A couple of caveats exist:

 

 

Self-represented litigants are not required to eFile or electronically serve documents in a mandatory eFile case. If they choose to do so, however, they may eFile and electronically serve documents; or they may otherwise be ordered to eFile and/or electronically serve documents by the Court.

 

 

A party may, in writing and by ex-parte application, request an exemption, which can only by granted by Court Order. This request must be made to the judge or department to which the case is assigned.

 

 

For mandated eFiling cases, San Diego Superior Court has designated One Legal as the court-approved eFiler. For all other cases, Rapid Legal can assist you.

Take Note! The following filings or case types are NOT ELIGIBLE for eFiling, and must be filed in paper form:

  • Name Change (Safe at Home) Petitions
  • Civil Harassment TRO/RO
  • Workplace Violence TRO/RO
  • Elder Abuse TRO/RO
  • Transitional Housing Program Misconduct TRO/RO
  • School Violence Prevention TRO/RO
  • Out-of-State Commission Subpoenas
  • Undertaking/Surety Bonds
  • Requests for Payment of Trust Funds
  • Writs, Abstracts, or Warrants to be issued
  • Notice of Appeal of Labor Commissioner
  • Settlement Conference Briefs (to be lodged)
  • Confidential documents lodged conditionally under seal Interpleader actions pursuant to CC2924j

 

 

Okay, so maybe you’re still not sure which documents need to be eFiled in San Diego? Feel free to give our team a call at 800.366.5445!

You can also view the Court’s FAQs here.

 

 

What’s next for San Diego?

The Court is striving to do more to build out its technology and infrastructure to support e-Filing for all Civil Actions. We’ll keep you posted with new developments as they arise.

 

 

Alameda County Superior Court

Alameda Court is preparing for the launch of a new Case Management System for juvenile, criminal, family, civil and probate case types. Juvenile and criminal case types are expected to launch in December 2015, with the remaining to go live December, 2016. The Court intends to implement e-filing concurrently.

 

 

How about other Counties in California, you may be asking?

While they are not expected to go to full-fledged eFiling right away, there are two other Counties which show some indication of moving in that direction:

 

 

Sacramento County Superior Court

Sacramento County has allowed eFiling for Unlawful Detainers (UDs) and Small Claims for several years now. They have made no other provisions, though, as of this writing. Rapid Legal continues to monitor Sacramento for further developments in e-Filing.

 

 

Stanislaus County Superior Court

It is projected that by 2016, Stanislaus will look to roll out eFiling.

Rapid Legal will continue to stay in contact with the Courts. Our aim is to continue providing eFiling to our customers to the fullest extent possible, and as each court makes eFiling available.

CA Court eFiling Requirements – Part Three

Exploring Stakeholders in the California Court eFiling Workflow

Exploring Stakeholders in the California Court eFiling Workflow

There are many key stakeholders that are involved in the submission, transmission and completion of California court eFilings. As a certified Electronic Filing Service Provider (EFSP) for 21 California courts and counting, we examine the main stakeholders of the California Court eFiling system. Who are the players? What are their roles?  And why are they important?

 

California Court eFiling Players and Roles

 

A high-level overview of a typical eFiling order workflow looks very similar to the image depicted below. We take a closer look at the stakeholders involved throughout the workflow and system.

EFSP-Court-Workflow-for-blog-1

Key Stakeholder 1: The eFiling User

An eFiling user is a user of the eFile case’s Electronic Filing Service Provider (EFSP) and typically places an order and/or submits the case. This person may be the case initiator or the point of contact throughout the life of the case. There could be many eFiling Users for one case. Examples of an eFiling user include Paralegal, Office administrator, Attorney, Secretary, Pro-pers, EFSP Operations user, EFSP customer, court runner, field agent, and more.

 

Stakeholder 2: Case Participants

A case will consist of case participants which are people, businesses, or organizations involved in the case. This usually consists of a plaintiff (a person who brings a case against another in a court of law) and a defendant (in a civil suit, the person complained against; in a criminal case the person accused of the crime).

 

Stakeholder 3: Electronic Filing Service Provider (EFSP)

As mentioned above, an eFiling user places an order via an Electronic Filing Service Provider (EFSP), which is a company whose online portal has been certified to transmit documents to a court via an integration with an Electronic Filing Manager (EFM), such as Tyler or Journal Technologies (JTI). In addition to providing eFiling services, an EFSP also typically provides value-added services, training, and support to eFiling users.

 

As a certified Electronic Filing Service Provider (EFSP) for over 20 courts, Rapid Legal’s technology is integrated with various court Electronic Filing Managers (EFM). These integrations enable filers to electronically file documents directly with the Court through Rapid Legal’s portal.

 

Stakeholder 4: Technology Provider of Electronic Filing Manager (EFM) Software

Next, the Electronic Filing Manager (EFM) acts as an intermediate system on the Court’s side. This is the system that receives the filings and processes them for the court clerks to view and manage. The EFM connects to the court’s Case Management System (CMS). All courts must use an EFM to manage their backend system.

 

Click here to view our handy guide that outlines which Court uses which EFM, whether it is mandatory or permissive, case types for eFiling, and associated costs.

 

Stakeholder 5: The Court and Case Management System (CMS)

Lastly, the stage following the EFM is the Court’s Case Management System (CMS). This is the Court’s backend system that automates court processes, monitors case activities, and supports decision-making through the use of real-time data and analytics. A case management system consolidates and maintains all the information that is pertinent to a case. Users of the court’s CMS include personnel such as clerks, judicial officers, and judges.

 

Reference Table: California Court eFiling Stakeholders

Looking to get started with eFiling? Check out our handy guide that provides an overview of eFiling, some common eFiling reasons to watch out for, a checklist of how to carefully select an Electronic Filing Service Provider (EFSP), and much more.

 

Ready to create an account? Place an eFile order today.

 

About Rapid Legal

For more than 25 years, Rapid Legal has helped to define and transform the legal support services industry with its vision and commitment to customers, the courts, and a party’s right to due process under the law.

Trusted by thousands of law firms, government agencies and companies, Rapid Legal leverages its deep industry and technology expertise, and a best-in-class legal services cloud management platform, LegalConnect®, for delivering premium legal support services including electronic filing of court documents (“eFiling”), physical court filings, and service of process.

Exploring Stakeholders in the California Court eFiling Workflow

Productivity Tip Save Time with Manage Cases

Productivity Tip: Save Time with Manage Cases

Are you taking full advantage of all that Manage Cases has to offer within your Rapid Legal account?

 

Manage Cases saves you time as you are able to place a new order on existing cases without having to re-enter the case information.

 

All it takes is three easy steps:

 

  • Once you are logged into the Customer Portal, click on “Manage Cases”.

  • You can filter the cases with activity within the last 90 days (default view) by typing the Case Name or Case Number in the search box. The list of cases will be filtered as you type in your keywords or numbers.

  • When your case appears, click on “Place Order” to create a new order on this case without having to re-enter the case information. You can also click on the + icon next to the case name to see orders and documents associated with the case.

Feature eFile eDelivery/eSubmit
PDF delivery of documents to Court’s Case Management system Yes Yes*
Receipt of Filing Within minutes Usually within 2 business days
Integrates with court policies Yes No*
Single log-in Yes No; separate login per court
Email notifications Yes Yes
Fees An electronic filing service provider (EFSP) pays all fees in advance and sends a single itemized invoice at the end of each transaction Varies (depending on court, usually convenience fee + credit card processing fee). A credit card is required for each filing
Payment Methods Credit card, eCheck/ACH Credit card only
 *Requires court clerk to input into court case management system

It’s really that simple!

 

In Manage Cases, you are also able to view, print, and download case details, associated orders and documents.

 

For more details, view our full user guide on Managing Cases and Documents.

 

Need more assistance on Manage Cases or placing an order? We’re here to help.

 

-The Rapid Legal Team

operations@rapidlegal.com

800.366.5445

 

P.S. For a limited time, you can schedule a complimentary 15-minute call with a Rapid Legal Account Manager today to get a COVID-19 court update and more.

Productivity Tip Save Time with Manage Cases

eFiling vs. eDelivery and eSubmit

Did You Know? eFiling vs. eDelivery and eSubmit Are NOT the Same!

Most of us in the legal industry are familiar with, or have at least heard of, “eFiling”, but have you heard of “eDelivery or eSubmit”? More importantly, do you know the difference?

Before we dive into what eDelivery/eSubmit is, it’s important to understand some of the history of how legal documents have been transmitted to U.S. courts throughout the years.

Prior to the digital age, court submissions were done in one of two ways: 1) legal documents were physically filed at the court and 2) they were sent via mail. Later, with the introduction of the fax machine in the 1990’s, fax filing was born. This changed the speed and ease of how documents could be transmitted.

With fax filing, a user would send their legal documents to a Fax Filing Service Provider who would review, prepare, and physically deliver the documents directly to the court or transmit the documents via facsimile to the court. All three of these traditional methods, each with their own advantages and disadvantages, are still being utilized today. The other two methods are eDelivery/eSubmit and eFile, which we will cover a little later.

Methods to File Documents with the Court:

People Still Use the Fax!?!

Believe it or not, there are a number of reasons why we are still using the fax machine in 2020. The fact is, we don’t know if it’s going away anytime soon due to user familiarity, ease of use, and legacy requirements. But it isn’t a method without flaws. What a user may not know is that once a fax transmission is received by the court, there is an entire manual workflow that takes place behind the scenes by court personnel and the timeline varies by each court.

For example, once the fax is received, a court clerk has to manually check the documents for accuracy and completeness, accept them or reject them due to errors, and then manually input them into the Court’s Case Management System (CCMS). This manual effort takes time, is subject to delays due to data entry or workflow bottlenecks and can result in human error. Thus, eFiling and eDelivery/eSubmit were introduced to solve these shortcomings.

What is Electronic Filing (eFiling)?

Electronic filing, or eFiling, is the method of electronically submitting your legal documents to the court via the internet. It typically requires the user to select an approved eFiling Service Provider (EFSP) to eFile their legal documents. Federal, state, and municipal courts have varying rules and regulations for eFiled documents. In many courts, electronic filing is mandatory and they do not allow in-person physical filing.

The biggest advantages of eFiling over traditional filing methods are that it is significantly faster to process, it reduces the amount of paper/manual processes and it’s much more cost-effective, i.e., a physical filing costs $65+ vs. $10 for an eFiling. Traditional filing meant that law firms needed to have a court runner to deliver multiple paper copies of legal documents and pleadings to the corresponding courts and parties.

eFiling is a truly integrated, end-to-end data exchange solution, connecting law firms and EFSPs directly to the courts. This diagram gives a high-level overview of how eFiling works:

EFSP-Court-Workflow-for-blog-1

Currently, 21 out of 58 counties in California have enabled some level of eFiling in their courts. Starting in 2008, many individual county courts in California such as Orange County, Contra Costa, and Sacramento had begun piloting programs for eFiling.

Because eFiling is a fully-integrated technology solution, the cost/investment, time and expertise needed is significant for the court. Some county courts also don’t have the case volume to justify such an investment. Bear in mind that fax submissions at this point are still actively being used, likely suppressing the need to modernize and go fully digital. Thus, for courts that don’t have the budget, expertise or infrastructure to support eFiling, a new solution called “eDelivery” was developed.

What is eDelivery?

More recently, some county courts that were not ready to make the full transition to eFiling have implemented an interim solution called “eDelivery”. Essentially, a platform – or web portal – allows parties the ability to submit electronic (PDF) versions of documents in place of the original directly to individual courts, similar to how fax filing works.

How Does it Work?

  • Electronic (PDF) versions of documents will be submitted by the filing party through a web portal
  • Upon receiving electronic document(s), a “Notice of Receipt of Documents” will be sent to the email address provided by the user
  • This notice will contain the eDelivery submission number and will confirm that the Court has received the document(s)
  • Provided the information supplied is complete and the fees paid are correct, the document(s) will be accepted by the Court and will be filed with the appropriate courthouse as if it had been filed in person
  • Upon the acceptance of the document, an email notifying the submitting party of such, along with an electronic conformed copy, will be sent
  • A notifying email will also be sent if the document is rejected

Considerations/Limitations

  • Not a fully-integrated, automated solution
  • Like fax filing, it still requires court clerk to manually input into court case management system
  • Speed – receipt of filing is dependent on court
  • Separate logins per court
  • Fees may vary and a credit card is required for each filing
  • Credit card is the only accepted method of payment

So far, four county courts in California are using an “eDelivery” solution: Imperial, Placer, San Joaquin, and Riverside. The latter two mentioned, San Joaquin and Riverside, have implemented their own instance of eDelivery portals. It is important to note, to avoid confusion, that although San Joaquin calls it “eFile” on their portal, that it is essentially an eDelivery portal. Riverside, on the other hand, refers to their portal as “eSubmit” so you might see these two terms used together or synonymously,

eFile vs. eDelivery/eSubmit

Although the terminology may sound similar, eFile vs. eDelivery/eSubmit are completely different processes as the latter is not a fully integrated solution and there is no data-exchange taking place. Essentially, eDelivery/eSubmit is really just a step above fax filing. With eDelivery/eSubmit, once the court receives the submission, the process is essentially the same as fax. A clerk will still need to review the documents, accept or reject, then manually input the information from the PDF into the court case management system.

 

To help compare some of the other differences between eFile vs. eDelivery/eSubmit, please refer to this chart below:

Feature eFile eDelivery/eSubmit
PDF delivery of documents to Court’s Case Management system Yes Yes*
Receipt of Filing Within minutes Usually within 2 business days
Integrates with court policies Yes No*
Single log-in Yes No; separate login per court
Email notifications Yes Yes
Fees An electronic filing service provider (EFSP) pays all fees in advance and sends a single itemized invoice at the end of each transaction Varies (depending on court, usually convenience fee + credit card processing fee). A credit card is required for each filing
Payment Methods Credit card, eCheck/ACH Credit card only
 *Requires court clerk to input into court case management system

Which Courts in California offer eFiling or eDelivery/eSubmit?

County eFile eDelivery/eSubmit Physical Filing-only
Alameda
Alpine
Amador
Butte
Calaveras
Colusa
Contra Costa
Del Norte
El Dorado
Fresno
Glenn
Humboldt
Imperial
Inyo
Kern
Kings
Lake
Lassen
Los Angeles
Madera
Marin
Mariposa
Mendocino
Merced
Modoc
Mono
Monterey
Napa
Nevada
Orange
Placer
Plumas
Riverside1
Sacramento
San Benito
San Bernardino
San Diego
San Francisco
San Joaquin2
San Luis Obispo
San Mateo
Santa Barbara
Santa Clara
Santa Cruz
Shasta
Sierra
Siskiyou
Solano
Sonoma
Stanislaus
Sutter
Tehama
Tuolumne
Trinity
Tulare
Ventura
Yolo
Yuba
1 Riverside refers to their eDelivery portal as “eSubmit”
2 San Joaquin refers to their eDelivery service as “eFile” on their website

Last update: June 10, 2020

Do you still have some questions on the difference between eFiling and eDelivery/eSubmit? Schedule a 15-minute call with a Rapid Legal Account Manager today – we’ll be happy to answer all your questions!

About Rapid Legal

For more than 25 years, Rapid Legal has helped to define and transform the legal support services industry with its vision and commitment to customers, the courts, and a party’s right to due process under the law.

Trusted by thousands of law firms, government agencies and companies, Rapid Legal leverages its deep industry and technology expertise, and a best-in-class legal services cloud management platform, LegalConnect®, for delivering premium legal support services including electronic filing of court documents (“eFiling”), physical court filings, and service of process.

eFiling vs. eDelivery and eSubmit

CA Court eFiling Requirements@2x-100

Did You Know? 1 out of 10 eFilings can be rejected by the court.

eFiling rejections continue to plague legal professionals, potentially causing missed statutory deadlines or jeopardized cases.

 

There are several common reasons court eFiling rejections occur:

  • Party’s name does not match the name listed on the initial lead document
  • Incorrect case type has been selected
  • Incorrect document type has been selected
  • Wrong case number has been listed somewhere on the filing
  • Wrong court location has been selected
  • Issues with the filing itself, like uploading the wrong filing, submitting the filing in the wrong format, having the wrong name on the saved filing, improper scanning, or not including the required attachments.

 

So, it’s probably not surprising that eFiling rejection rates hover between 10-15%, depending on the court. That equates to 1 – 1.5 out of 10 court eFilings being rejected! What can be done?

 

To minimize eFiling rejections, we created two solutions – Expert Review and Concierge Service.

 

What is Expert Review?

 

Expert Review is a $35 service add-on for eFiling orders that customers can select to enhance court acceptance and to provide extra peace of mind. With this service, a Document Specialist team member will intercept your eFiling before it’s sent to the court and verify the following:

 

1) Accuracy Check: Verify the case number, parties, signatures, dates, court location, case type and document type.

 

2) Electronic Assembly: Verify the font style, searchable text, pagination, file size, layout and scan readability.

 

3) Jurisdictional Requirements: Confirm the filing contains locally required information such as bookmarks and mandated forms

 

What is Concierge Service?

Just like a hotel concierge that is hired to book a restaurant reservation or purchase show tickets on behalf of their customers – our concierge service operates very similarly. If you don’t have the time or you want to ensure your service is done correctly, you can hire us to perform our Concierge Service for you.

 

…I reached out to them and used the concierge service where they have someone in their office look at the documents and say ‘this is ok, this you might want to change’, various issues like that. I forget what the fee was but we were more than happy to pay it rather than having things continually rejected…and they took care of it…it was wonderful…” – Rapid Legal Law Firm Customer

 

With Concierge Service, you simply upload your documents here and we handle your submission from start to finish:

 

1) File Assembly: Verify filings basics, physical or electronic assembly

 

2) Jurisdictional Requirements: Ensure filing contains locally required information such as bookmarks, and mandated forms

 

3) Service Execution: Complete the order entry in our portal for whatever service you select – electronic or physical filing, service of process, document retrieval, secretary of state filing plus more.

 

Best of all, our Concierge Service includes built-in Expert Review as part of the service for extra peace of mind.

 

So the next time you are concerned about court filing rejections, or what court requirements you need to meet (there are state and local county rules to keep in mind), or you’re simply running out of time – remember Rapid Legal has Expert Review and Concierge Service to help you! Let us put our expertise to work for you.

 

Ready to get started? Click here place your Concierge Service order.

(Please note: Concierge Service is only available to registered account owners. Click here to create an account.)

 

Want a quick demo first?

 

Schedule a 15-minute call with a Rapid Legal Account Manager today – we’ll be happy to walk you through how to submit your first Concierge Service or Expert Review request and answer your questions!

 

About Rapid Legal

For more than 25 years, Rapid Legal has helped to define and transform the legal support services industry with its vision and commitment to customers, the courts, and a party’s right to due process under the law.

 

Trusted by thousands of law firms, government agencies and companies, Rapid Legal leverages its deep industry and technology expertise, and a best-in-class legal services cloud management platform, LegalConnect®, for delivering premium legal support services including electronic filing of court documents (“eFiling”), physical court filings, and service of process.

EFSP-Court-Workflow-for-blog

Interesting, huh? We’ll talk more about Rapid Legal’s eFiling technology in future posts, but for now, let’s see what’s going in with eFiling in the Los Angeles County courts.

 

Los Angeles Superior Court

As it stands today, LASC only allows for permissive eFiling for Small Claims. Parties who want to eFile a Small Claims action can do it online through the Court’s website, except when:

  • The claim is against a government agency
  • The claim involves an attorney-client fee dispute
  • The claimant is requesting a waiver of Court fees and costs
  • The claimant is a minor, a legally incompetent person, or a person for whom a conservator has been appointed

 

So maybe you already knew this and you’re asking when eFiling is going to be instituted for other case types at Los Angeles Superior Court? We’ll here’s what we know…

 

In 2013, LASC appointed a new CEO, Sherri Carter, known for her achievements in technological innovation. Last year, the court hired the Chief Information Officer, Snorri Ogata, from Orange County Superior Court to serve as their CIO.  Our guess? LASC is making these types of moves because they’re getting serious about expanding electronic filing. As the largest court system in the nation, LASC’s eFiling expansion will be quite significant and will likely take at least 3-4 years, if not longer, to fully implement.

 

In our next post in this 3 part series, we’ll be discussing eFiling with San Francisco county courts.

CA Court eFiling Requirements@2x-100

COVID-19 Rapid Legal Remains Open to Assist You

COVID-19: Rapid Legal Remains Open to Assist You

We, like so many Americans, have spent the last several days and weeks learning about the coronavirus (COVID-19) and how it is impacting our country and the world. We want to assure you that Rapid Legal is here for you during this challenging time. We value the trust you place in us and want you to know that our staff and systems remain operational, remotely, in accordance with local government and health official’s guidelines.

We are committed to minimizing any disruption to the level of service you’ve come to expect from us. However, in the coming days and weeks, as we manage through rapidly changing events and take the necessary steps to assure the protection of our employees and vendors, you may experience delays in service of process and physical court filings due to logistical and unforeseen challenges. We appreciate your patience during this time.

 

  • eFiling continues to remain available as usual.
  • Physical court filings continue to be delivered to the court wherever courts have stayed open or made drop boxes available.
  • Service of process remains available as usual. All process serving documents are accepted and our nationwide network of professional partners continue to serve papers across the country.
  • If you need an extra hand, we also offer Concierge Service to place order(s) on your behalf.
  • Customer Support team members remain available via email and phone from 8 a.m. to 5:30 p.m. Pacific, Monday – Friday.

 

To keep up with the latest California court operations information, please visit our partner website at LegalConnect. Ongoing courts releases are posted there several times a day.

We recognize the importance litigation support services play in the legal process, especially for time-sensitive hearings or matters. Rest assured that our team is, and will continue to be, here to support you both now and in the brighter days to come.

 

– The Rapid Legal Team

COVID-19 Rapid Legal Remains Open to Assist You

CA Court eFiling Requirements – Part Two

CA Court eFiling Requirements – Part Two

This is the 2nd post in our 3 part series created to answer the question, “What CA courts are moving to eFiling and when?” To view the first post which covered eFiling with Orange County and LA County courts, click here.

 

Here in Part Two, we bring you the current state of eFiling in Riverside and San Francisco Counties.

 

Please note: This information is current as of January 2015. While we’ve made every attempt to verify its accuracy, you should always consult CCP, local court rules and/or CA Rules of Court. Also, this is only information, not legal advice.

 

San Francisco County Superior Court

December 8, 2014:   San Francisco County Superior Court (SFSC) mandates e-filing for General Civil Actions (including Asbestos, Probate Trust (case numbers that being with “PTR”) and Complex Litigation cases — subsequent filings.  Initial pleadings are NOT subject to mandatory eFiling, at this time. It is important to note that limited Unlawful Detainer (UD) Small Claims and Probate Cases – except Trust cases – are not subject to mandatory eFiling requirements.

 

Need more detail about the local requirements for San Francisco? The eFiling rules are contained in San Francisco Superior Court (SFSC) Local Rule 2.10.

 

Take note, the following must be submitted in paper form:

Documents issued by the Court, Summons, Order of Examination, Writs, Abstracts; Bonds, Fee Waiver Applications, DMV Certifications, and Sealed Documents.  (See SFSC Local Rule 2.10R).

Self-represented parties and non-parties may efile, but are not required to do so. In Probate Trust cases, however, once a self-represented litigant chooses to e-file, such chosen filing method must be used exclusively in that case. (See SFSC Local Rule 14.100 (B))

 

Can you place your eFiling orders through Rapid Legal?  Yes.

Rapid Legal has been granted access to the San Francisco Superior Court’s e-filing portal for all subsequent civil case eFilings.

You can now place your San Francisco eFiling by logging onto your Rapid Legal account and placing a Court Filing order and selecting San Francisco as your jurisdiction. Rapid Legal will verify whether or not your documents are required to be filed electronically or hand delivered and file them on your behalf accordingly.

 

If you have any questions, give our team a call at 800.366.5445!

Courtesy Copies:

  • In Civil cases, courtesy copies are required under SFLR 2.10(T).
  • In Probate Trust cases, courtesy copies are required under SFLR 14.100(F).

Worth Noting!

 

(Another shameless plug)…

With Rapid Legal’s order-assisted e-Filing, you may at the same time request and obtain conformed copies.  With the San Francisco Court’s current eFiling configuration, an eFiler still has to have someone separately go to the Court to get any conformed copies.

 

Still not sure about all of this?  Feel free to contact our team!  You may also view the Court’s answers to many of the most pressing questions – Check out their FAQs here.

CA Court eFiling Requirements – Part Two

CA Court eFiling Requirements – Part One

CA Court eFiling Requirements – Part One

Here at Rapid Legal, we often get asked which courts are moving to eFiling and when. To start, eFiling means to electronically file your legal documents over the Internet, typically through a court-approved Electronic Filing Service Provider. And while it’s nothing new on the Federal level, for California state courts, it’s a different story, but we can cover that topic another time. To address the original question in this post, “What CA courts are moving to eFiling and when?” we’ve created a 3 part series that shares eFiling developments in the Sunshine State. Here we discuss Orange County Court eFiling and Los Angeles County eFiling.

 

Please note: This information is current as of January 2015. While we’ve made every attempt to verify its accuracy, you should always consult CCP, local court rules and/or CA Rules of Court. Also, this is only information, not legal advice.

 

Orange County Superior Court

January 1, 2013: OCSC mandates that all documents filed in limited, unlimited and complex civil actions must be filed electronically pursuant to CCP Sec. 1010.6 and OCSC Rule 352. Two caveats exist, however; self-represented litigants are exempt from the eFiling mandate, but are strongly encouraged to eFile, and parties facing undue hardship may apply for an exemption from eFiling in accordance with rule 2.253.

Additionally, California Rules of Court, rule 2.251 states that a party by electronically filing any document with the court thereby agrees to accept electronic service.

 

September 3, 2013: OCSC mandates that all documents (exceptions are listed below) for Probate and Mental Health must be electronically filed pursuant to section 1010.6 of the Code of Civil Procedure , rule 2.253 (b)(2) of the California Rules of Court , and Local Rule 601.01.

Along with these mandates, filers must use one of the court-approved Electronic Filing Service Providers (EFSPs). Shameless plug: Rapid Legal is an EFSP. Need to eFile some documents? Give our team a call at 800.366.5445!

Take note, the following original documents may not be filed electronically:

 

Civil Cases:

  • Bench Warrants
  • Subpoenaed documents
  • Labor Commissioner deposit of cash or check
  • Bonds
  • Undertakings

 

Probate/Mental Health Cases:

  • Affidavit re: Real Property of Small Value
  • Bonds
  • Financial Documents submitted by Private Professional Conservator
  • Letters (probate, guardianship, conservatorship)
  • Subpoenaed documents
  • Undertakings
  • Will/Codicils – originals for filing or safekeeping

 

In a proceeding that requires the filing of any original documents, an electronic filer may file an electronic copy of a document if the original document is then filed with the court within 10 calendar days. (Cal. Rules of Court, rule 2.252(e))

 

We know this is a lot of information. Orange County Superior Court does a great job answering many of the pressing questions you might have. Check out their FAQs here.

 

Curious about how Orange County eFiling works? To become an approved Electronic Filing Service Provider with OCSC, we had to first determine a way to connect with the court’s Electronic Filing Manager (EFM). Some attorney services who are also EFSPs chose to use a third party application built by someone else, at Rapid Legal, we chose to build our own eFiling portal to connect to the court’s EFM. As a result, our court-integrated proprietary technology allows us to process legal documents quickly and efficiently. Check out the illustration below.

EFSP-Court-Workflow-for-blog

Interesting, huh? We’ll talk more about Rapid Legal’s eFiling technology in future posts, but for now, let’s see what’s going in with eFiling in the Los Angeles County courts.

 

Los Angeles Superior Court

As it stands today, LASC only allows for permissive eFiling for Small Claims. Parties who want to eFile a Small Claims action can do it online through the Court’s website, except when:

  • The claim is against a government agency
  • The claim involves an attorney-client fee dispute
  • The claimant is requesting a waiver of Court fees and costs
  • The claimant is a minor, a legally incompetent person, or a person for whom a conservator has been appointed

 

So maybe you already knew this and you’re asking when eFiling is going to be instituted for other case types at Los Angeles Superior Court? We’ll here’s what we know…

 

In 2013, LASC appointed a new CEO, Sherri Carter, known for her achievements in technological innovation. Last year, the court hired the Chief Information Officer, Snorri Ogata, from Orange County Superior Court to serve as their CIO.  Our guess? LASC is making these types of moves because they’re getting serious about expanding electronic filing. As the largest court system in the nation, LASC’s eFiling expansion will be quite significant and will likely take at least 3-4 years, if not longer, to fully implement.

 

In our next post in this 3 part series, we’ll be discussing eFiling with San Francisco county courts.

CA Court eFiling Requirements – Part One

eFiling for Los Angeles Superior Court – Civil Cases

eFiling for Los Angeles Superior Court – Civil Cases

An update on the status of Los Angeles Superior Court (“LASC”) going live with eFiling for Civil Cases.

It is expected that eFiling for Limited Civil Cases will begin in mid-2018, with eFiling for Unlimited Civil Cases sometime late summer 2018. As we get closer to these timeframes we will post updates confirming the Court dates.

eFiling for Los Angeles Superior Court – Civil Cases